MODERN LOGISTICS

Intelligent Document Management System

Centralize, organize and synchronize documents in real-time. Manage document expiration dates and vacation requests - everything in one place. For transportation companies that value efficiency.

Real-time synchronization
Mobile and desktop applications
Document expiration dates - automatic reminders
Vacation requests - everything in one place
Simple access - login with code only
Automatic document organization
Schedule a Demo
JSF Storage System
HOW IT WORKS

From document to archive in seconds

Simple process that saves time and eliminates documentation chaos

01

Upload Document

Driver or admin sends a document from phone or computer. The system automatically recognizes type and category.

02

Automatic Organization

Documents are automatically sorted by dates, categories (CMR, invoice, contract) and assigned to appropriate employees.

03

Live Synchronization

All applications (Desktop, Mobile Admin, Mobile Driver) see changes in real-time - without refreshing the page.

04

Quick Access

Search, filter and browse documents in seconds. Full control over company archive.

DEADLINES AND VACATIONS

Managing expiration dates and vacations

Comprehensive tools for document deadline control and vacation management - everything in one place

Document expiration dates

Never miss an important deadline - automatic document expiration date management with intelligent reminders

Control over all deadlines

JSF Storage automatically tracks expiration dates of all documents - from driver licenses, through medical exams, insurance, to vehicle inspections. The system notifies you in advance about upcoming deadlines, so you never miss an important document.

Automatic reminders

Receive notifications about expiring documents with appropriate advance notice. Configure your own time thresholds for different document types.

Deadline Calendar

Visualize all deadlines in one calendar. See at a glance which documents require attention in the coming days and weeks.

For employees and vehicles

Manage deadlines for drivers (driving license, medical exams) and vehicles (inspections, insurance, registrations). Everything in one place.

Examples of documents with deadlines:
Driving license - Jan Kowalski Expires in 5 days
Medical exam - Piotr Nowak Expires in 12 days
Vehicle inspection - Volvo FH16 Expires in 30 days
Liability insurance - Mercedes Actros Expires in 45 days
3 documents require attention

The system automatically marks urgent deadlines and displays them on the dashboard.

Vacation Requests

Vacation management in one place - simple system for submitting and approving vacation requests

How does it work?

1

Driver submits request

Driver logs into the mobile app and submits a vacation request. Selects start and end date of vacation. Everything in a few clicks.

2

Admin receives notification

Admin sees the new vacation request on the dashboard. The request has "Pending" status and is clearly marked.

3

Approval or rejection

Admin reviews the request and approves or rejects it. Driver immediately receives information about the decision in the mobile app.

4

Vacation calendar

All approved vacations are visible in the calendar. Admin sees who has vacation when, which facilitates work planning.

Full control over vacations

The vacation request system in JSF Storage eliminates paper documentation and chaos in vacation management. All requests are in one place, easy to review and manage.

Vacation calendar

Visualize all vacations in one calendar. See at a glance who has vacation when, which facilitates work and route planning.

Real-time notifications

Driver and admin receive instant notifications about request status changes. Everything happens automatically, without the need to check emails.

Request history

Full history of all vacation requests. See when the request was submitted, who approved it and when. Everything is documented.

OUR APPLICATIONS

Three applications, one platform

Each application has a clearly defined role in the JSF Storage ecosystem

JSF Admin Desktop

Main system management center for the office

  • Employee and document management
  • Dashboard with statistics and reports
  • Upload multiple files at once
  • Document expiration date management
  • Vacation request approval
  • Windows Desktop

JSF Admin Mobile

Management anytime, anywhere

  • Browse all company documents
  • Upload documents from phone
  • Employee management on the road
  • View document expiration dates
  • Vacation request approval
  • Android & iOS

JSF Driver Mobile

Simple access for drivers - code only, no passwords

  • Login with 10-digit access code
  • Upload documents from route (CMR, invoices)
  • Access only to own documents
  • View expiration dates of own documents
  • Submit vacation requests
  • Android & iOS
FEATURES

Everything you need

Comprehensive document management tools in one place

Real-time synchronization

Changes visible immediately in all applications. Latency below 1 second.

Automatic organization

Documents automatically sorted by dates, categories and employees. Zero manual work.

Security

Full access control. Drivers see only their documents. All data securely stored in the cloud.

Quick access

Login without passwords - only 10-digit code. Fast document search and filtering.

Expiration date management

Automatic tracking of document expiration dates. Reminders about expiring documents (driving license, exams, insurance). Deadline calendar for the entire company.

Vacation request system

Drivers submit vacation requests in the mobile app. Admin approves or rejects. Vacation calendar for the entire company. Everything paperless.

FUNCTIONALITY

What exactly does JSF Storage do?

Comprehensive management system - not just document storage, but also expiration dates, vacation requests, employees and vehicles - everything in one place

Document management

Upload, organization and categorization of documents (CMR, invoices, contracts, policies). Automatic sorting by dates, categories and employees. Full history of changes and document versions.

Employee management

Adding, editing and managing employees. Automatic generation of 10-digit access codes. Assigning documents to employees. Statistics and reports for each employee.

Vehicle management

Registration of trucks and trailers. Assigning documents to vehicles. Managing vehicle document expiration dates (inspections, insurance, registrations).

Document expiration dates

Automatic tracking and reminders about expiring documents (driving license, medical exams, insurance, vehicle inspections). Deadline calendar with visualization of all expiring documents. Notifications about urgent deadlines with configurable advance notice. Expiration date reports for employees and vehicles. Never miss an important deadline.

Vacation requests

Comprehensive vacation management system. Drivers submit vacation requests directly in the mobile app. Admin reviews, approves or rejects requests in desktop or mobile app. Vacation calendar showing all approved vacations for the entire company. Real-time notifications about request status changes. Full history of all vacation requests. End of paper documentation.

Real-time synchronization

Changes visible immediately in all applications. Latency below 1 second. No need to refresh pages. Automatic data updates.

Advanced search

Search documents by name, category, date, employee. Filtering by various criteria. Quick access to most frequently used documents.

APP PREVIEW

See our applications in action

Switch between applications to see how they look in practice

JSF Admin Desktop - Command Center

Full control over documents, employees and vehicles from computer

Office management

  • Dashboard with statistics and company overview
  • Upload multiple files at once
  • Employee and vehicle management
  • Reports and data export
  • Document expiration dates
24
Active employees
347
Documents in system
12
Added today

JSF Admin Mobile - Management on the Road

Full control from phone - access to all administrative functions

Employees Tab

Browse, add and edit employees. Access code management.

Jan Kowalski
Driver

Documents Tab

All company documents in one place. Upload from phone.

CMR_25012025.pdf
Today

Vehicles Tab

Truck and trailer management. Vehicle documents.

Volvo FH16
SC 12345

JSF Driver Mobile - Simple Access for Drivers

Login without password - only 10-digit code. Upload documents from route.

Welcome!
Enter access code
1
2
3
4
5
No password - code only!
After login:
Upload documents (CMR, invoices)
Access only to own documents
View expiration dates
USE CASES

How does JSF Storage solve everyday problems?

Practical examples of system usage in a transportation company

Driver on the road

Problem: Driver needs CMR for inspection, but document is in the office.
Solution: Driver logs in with code, downloads CMR from app in seconds. Admin can also send document directly to driver.

Deadline reminders

Problem: Driver's license expires in a week, but no one knows about it.
Solution: System automatically shows expiring documents on dashboard. Admin sees all urgent deadlines in one place.

Document organization

Problem: Thousands of documents in emails, WhatsApp, physical folders - chaos and time wasted searching.
Solution: All documents in one place. Automatic organization by dates, categories and employees. Fast search.

Synchronization between office and route

Problem: Document added in office is not available for driver on the road.
Solution: Real-time synchronization. Document added in office is immediately visible for driver in mobile app.

PREVIEW

See how the dashboard looks

Modern dashboard with all the most important information at a glance

JSF STORAGE
Dashboard
24
Active
347
Documents
12
Today
Quick Actions
Employees
Documents
Calendar
Recently Added Documents
CMR_KUEHNENAGEL_25012025.pdf
CMR • 2.4 MB
Today
FAKTURA_DHL_24012025.pdf
Invoice • 1.8 MB
Yesterday
Upcoming Deadlines
3 documents require attention
Driving license - Jan Kowalski
Expires in 5 days
15.02.2025
Try Now
BUSINESS BENEFITS

Why choose JSF Storage?

Concrete benefits for your transportation company

Time savings

Find a document in seconds instead of hours. Automatic organization eliminates manual work.

Cost reduction

Less paper, less printing, less physical archive. Everything in the cloud.

Fast communication

Documents available immediately for drivers on the road. Real-time synchronization.

Security

All data securely stored in the cloud. Full access control. Drivers see only their documents.

Deadline control

Automatic reminders about expiring documents. Never miss an important deadline.

Centralization

All documents in one place. End of chaos in emails and WhatsApp.

HOW IT WORKS

Get to know JSF Storage and JSF Driver

Detailed description of document management system for transportation companies

JSF Storage

Document Management System

What it is:

Complete document management system for transportation companies. Replaces paper documentation with digital system available 24/7 from anywhere.

What it does exactly:

Document management
  • Upload documents: CMR, invoices, contracts, OC/AC insurance, medical exams, driving licenses
  • Automatic categorization (driver, vehicle, company documents)
  • Search by name, date, category, driver, vehicle
  • Assigning documents to specific drivers and vehicles
Document expiration dates
  • Automatic deadline tracking: driving license, medical exams, OC/AC insurance, vehicle inspections
  • Reminders: 30 days, 14 days, 7 days before expiration
  • Email and in-app notifications
  • Calendar with view of all deadlines
Vacation requests
  • Drivers submit requests in mobile app
  • Admin approves/rejects in panel
  • Vacation calendar with view of all drivers
  • History of all requests
Employee management
  • List of all drivers with data
  • Access code generation (10 digits)
  • Assigning documents to drivers
  • Statistics and operation history
Vehicle management
  • Registration of trucks and trailers
  • Assigning documents to vehicles
  • Tracking vehicle document expiration dates
  • Vehicle history

JSF Driver

Mobile App for Drivers

What it is:

Mobile app for drivers to browse documents and submit requests from phone, without need to contact the office.

What it does exactly:

Login
  • Login with code only (10 digits) — no password
  • Code generated by admin in JSF Storage
  • 24/7 access from phone
My documents
  • View all own documents: driving license, medical exams, CMR
  • Download documents to phone (PDF)
  • Notifications about expiring documents
  • Information about expiration dates
Upload documents from route
  • Upload documents from phone (photo or PDF)
  • Automatic assignment to driver
  • Admin sees document immediately in JSF Storage
  • Categorization: CMR, invoices, others
Vacation requests
  • Submitting vacation requests in app
  • Select start and end date
  • Request status: pending, approved, rejected
  • Notifications about status changes
Notifications
  • About expiring documents
  • About vacation approval/rejection
  • O nowych dokumentach przypisanych do kierowcy
COMPREHENSIVE SOLUTION

Everything in one place

JSF Storage is not just a document database - it's a comprehensive management system for transportation companies

Documents

Upload, organization and categorization of all company documents. CMR, invoices, contracts, policies - everything in one place.

Expiration Dates

Automatic tracking of document expiration dates. Reminders about expiring documents. Deadline calendar for the entire company.

Vacation Requests

Comprehensive vacation management system. Drivers submit requests, admin approves. Vacation calendar for the entire company.

Employees

Employee management, access codes, statistics. Assigning documents to employees. Full control over the team.

Vehicles

Registration of trucks and trailers. Assigning documents to vehicles. Managing vehicle document expiration dates.

Synchronization

All changes visible immediately in all applications. Real-time synchronization. No need for manual updates.

Comprehensive management system

JSF Storage is not just document storage. It's a comprehensive system that combines document management, expiration dates, vacation requests, employees and vehicles in one place. Everything synchronized, everything available, everything under control.

CONTACT

Contact us

Schedule a demo and see how the system can revolutionize document management in your company

Phone

+48 793 176 113

Email

kontakt@jsfstorage.pl